Fifth International Symposium on Development and Application of Semiconductor Tracking Detectors, , 14-17 June 2004, Hiroshima


Second Third and Final Circular


This is the last circular before the symposium. Check any last-minute changes in the symposium web page after this circular. We are looking forward to welcoming you in Hiroshima.


Symposium contacts:


Symposium contacts:

Web page:





Takashi Ohsugi (Chair):

Y.Nobu Unno:

Hartmut F.-W. Sadrozinski:


Symposium site:


Hotel Essor Hiroshima


Hotel information (provided by the hotel)

Fujimi-cho 11-6, Naka-ku, Hiroshima 730-0043, Japan

TEL: +81(or 0 within Japan) 82-242-5262

FAX: +81 (or 0 within Japan) 81-240-5441


(Japanesee, no English available) and English


Symposium contacts:

Web page:




Takashi Ohsugi (Chair):

Y.Nobu Unno:

Hartmut F.-W. Sadrozinski:


??Wireless computer access will (NOT) be provided. The electric plug, voltage, and frequency, for your laptop: The plug is the same as the US plug (two flat blades), 100 V (not like US), and 50/60Hz (not like US (eastern Japan)/like US (western Japan, including Hiroshima)). There is a summary table available in a web page:

available. ??


Registered participantsration:


Dead line of the symposium registration is May 15th. Although the registration will be kept open after the date, the help from organizers will be very limited. Please register as soon as possible.


The listcompilation of registreredations participants can be viewed through in thea web page:



The symposium registration fee is 10,000 Yen, payable only in cash (Japanese Yen) at the registration desk. . It includes the cost of the proceedings and the excursion.

A symposium dinner is planned in the evening of second day (see below). The cost will be 6,000 yen per person anddinner fee, 7000 Yen (sorry for the inflation from the previous 6000 Yen) is extra to not included in tthe registration fee and will be collected at the desk from those who will enjoy it. If you wish to receive one combined receipt, please notify the desk.


The registration desk will be open in the evening of 13th Sunday, 6 p.m. to 8 p.m. at Essor (in addition to the first day of the symposium). A drink will be prepared in the evening. Please drop in and take a rest after your long journey. .



Hotel reservation:


Hotel bookings can be viewed in the web page:


Please make sure your booking is listed.


For the payment, the hotels: Tokyu-INN, ANA Hotel, Washington Hotel, Comfort Hotel accept credit cards, but Essor does not. Those who stay in Essor, please prepare Japanese Yen, about 7000 Yen per night. Please consult the registration desk for a bank that does currency exchange if you need to.




In the middle of June, the rainy season might have started. There is always a chance of rain during the day and you are advised to bring an umbrella. The temperature may vary from a bit chilly and wet to hot and humid.

Hotel information:


1) Tokyu-INN : single 6500 - 9500 yen, comfortable single 10500 yen, twin 15200 -16200 yen (breakfast:1000yen), 7

minutes walk to the symposium sit

2) ANA Hotel (single:12,000 yen)

3) Comfort Hotel Hiroshima (full)e)

2) MITSUI Garden Hotel : single 7,800 - 8,800 yen, twin  20,000 - 25,000 yen (breakfast not included, 10 minutes walk to

the conference site


3) Hotel 28 Hiroshima: single 6,000 yen, twin 10,500 yen (economy, no breakfast servicebreakfast not included), 5 minutes walk to the symposium



4) Essor Hiroshima (fullew rooms) : single 6,000 yen (breakfast not included)no breakfast service)

5) Regal Royal Hotel (few): single 11,550 yenWashington Hotel: single 8,700 yen, twin 16,170 yen (breakfast not included, 5 minutes walk)6) Hotel SUNROUTE Hiroshima (6/18 not available): single 9,000~10,000yen



A map of hotels will be shown in the symposium web site

Some of the comfortable hotels are going to be full. MITSUI-Garden Hotel has no single-room available and Tokyu-INN has few single rooms in the week during the symposium. .: Comfort-hotel Hiroshima (Tel. 082-541-5555) is in reasonable price. Please add non-smoking or smoking, when you ask help of Hotel reservation. ANA Hotel is bit expensive but comfortable. Some of the popular hotels in Hiroshima might be already full. Please send us the hotel reservation request, found in the above web page, as soon as possible.  and price rangeOther reasonable price hotel is located around Hiroshima Train Station, which is little bit far (2 km) from symposium site.


You are free to reserve a hotel by yourself. Please notify us of the hotel name in your registration and write e.g. “(booked privately”.) e.g.


Program and file uploading:


An updated program is available inon the symposium web page (, or


File uploading capability is featured in the page and those who have presentations are requested to upload your conference records, transparencies (electric version of the oral presentations), and full papers, through the page. The one-page summaries are already uploaded.


In order to upload a file,


1) Click [modify] below the symposium title

2) A log-in page is shown. Type the password (to be communicated in a separate e-mail)

3) A new program page is shown, with [modify] in each line. Click [modify] of the line you wish

4) The uploading page is shown. Check the buttons appropriate, e.g., "conference record" and "upload", and locate the file you wish to upload.

5) In case if you wish to replace or delete the file (pointer), check "replace" or "delete"


Note that although your file pointers can be replaced or deleted, all your uploaded files are kept in the computer. Please upload the files with caution. If you have trouble, please contact Y.Nobu Unno.  


Recommended file format: For the oral presentation, either pdf or MS-Powerpoint (.ppt). For others, pdf or MS-Word (.doc) and eps for figures.


Both oral and poster presentations will be listed by May 15.


Contributedion Paper:


We may have confused you with the dead lines of symposium contributionsion papers. We request that all contributors (of either poster andincludingor oral presentations) to to submit the following files (through the above file uploading page). The dates for the submissions are


1) 1-page summary:                                                  April 30 (i.e., the end of April, but see below)

2) Conference record:                                                                        June 4

3) Oral presentation:                        June 11 (at the latest)

43) Full paper:                                                                                June 30 (unless arranged differently in person specially)


The conference record is a paper to be filed as a symposium record, and distributed to the participants on request base. It can be a draft paper if you are to submit a full paper. Because of the confusion in our 1st circular and the web page, we will accept the summary till May 15th. We expect the submission of conference records by June 4th, and they will be posted as the poster/contributed paper presentation in the symposiumby the organizers unless you wish to present your own posters. The posters should be fitted in the space (0.9 m wide and 1.5m high (max)). For those who post the posters only (no full paper), it would be good to have a note made from the poster so that the participants can have a copy. Please submit such a note as the conference record.


Once again, pleasePlease note that oral presentations are also also requested to submit the 1-page summaries and conference records by the dates in the above. If the oral presentaters miss to submit the conference records, the organizers will post the oral presentations instead and kindly request to submit the presentation files before 11th, hopefully around 9th for preparation.


The proceedings of this symposium will be published as a NIM special issue in an ordinary manner. The rule of NIM publication is that all papers will be refereed. Therefore, contributors are kindly requested to submit a full paper after the symposium by the end of June. Please arrange your submission date with organizer in person if you need extension of dead line.


The conference records and full papers should be submitted according to the guidelines provided by the publishing company (Elsevier):


and click “Guide for authors”.  . (For your convenience, an excerpt is reproduced in the appendix of this (and 2nd) circular, with particular instructions for the conference record.)


The maximum numbers of pages areis:


5-6 NIM pages for a 15 - 20 minute talk or a poster/paper presentation.

6-8 NIM pages for a 30 - 40 minute review talk.


One NIM page is about 6000 characters if filled. The compilation of the contributedion papers can be viewed through the programa web page:


Oral presentation:


A Projector-PC combination and an OHP will be available. We recommend the presentation files are uploaded beforehand, by 11th, into the program web page (see above). In case you bring the file, we recommend an USB stick-memory or a CD-ROM for its media. We do not recommend plugging your laptop computer in the projector to avoid mis-matches. The person who wishes to use OHP should bring a copy with you and leave it at the registration desk.


Poster/Contributed paper presentation:


The conference records of both orals and posters will be posted as the poster/contributed paper presentation by the organizers (unless you wish to post your own posters). The authors of the presentations are requested to stand by the posters on the day of relevant sessions, e.g., Silicon microstrip detector, Manufacturing, Large sys tem applications, in the first day. If you prepare your own poster, the poster should be fit in the space (0.9 m wide and 1.5m high (max)).


Travel informationadvises:


There are frequent services between Tokyo or Osaka and Hiroshima in SHINKANSEN (bullet trains). It takes about 55 hrs or 22 hrs from Tokyo or Osaka JR stations to Hiroshima JR station, respectively.  The fare of the SHINKANSEN NOZOMI express between Tokyo and Hiroshima between Tokyo and Hiroshima is about about 19,00018,500 Yen one-way  and 34,500 Yen for round-trip. Yyou can buy the ticket at the station.


A caution for NOZOMI is most of the cars are "reserved-seats", i.e., you can take only the train of your ticket. It has only a few cars of "non-reserved seats", therefore you need to queue on the track well in advance or have chance to have no seat to sit, but you can take any NOZOMI trains (in the non-reserved seat cars only) with the "non-reserved seat" ticket.


You need another few 1,000 Yen for the trains between Narita and Tokyo stations. There mightmust beis a JAPAN RAILWAY PASS (,  (valid for any JR trains for a period of time, sold outside Japan. A caution is you need to pay a supplementary fee to use NOZOMI trains. The pass is valid for SHINKANSEN HIKARI trains that stop a bit more stations than NOZOMI and if you can allow slightly more than 30 min difference) and if the price is less than 40,000 Yen, you may better buy the pass for your round-trip between Narita and Hiroshima.


From Kansai (Osaka Airport) you have to take the HarukaHARUKA train to Shin-Osaka  and change there into the ShinkansenSHINKANSEN to Hiroshima. Tickets can be bought at the JR travel kiosk in the Kansai Airport (look for green JR sign). You can buy reserved seats all the way to Hiroshima.


Please take a look at the symposium website, too. It contains travel information for other airports.


If you have to stay near the airports on the day of arrival or the departure, hotel information can be found, e.g.,



Narita Airport:

Kansai Airport:



You may choose to stay in a city hotel in the downtown of Tokyo or Osaka, instead.  Please ask us to help youto book a hotel if you need one.


Please take a look at the symposium website HP. It containsThere is travel and hotel information, too.


Dinner  Japanese-style:


The symposium dinner is planned at a Japanese restaurant to enjoy and learn Japanese artistic and gastronomic culture, which might have a similar root with the HPK's fine technology (?) It is a kind of art, but sorry to say, it might not fill your starvation. One of our organizers will introduce and explain each dish at a time in the dinner. Drink will be Japanese Sake. The dinner fee is 7000 Yen (~$60) per person.




We have chartered a coauch-bus for the afternoon of 16th June. We will visit KINTAIKYO bridge at IWAKUNI, then ITSUKUSHIMA shrine in MIYAJIMA Island. We will return to Essor at 19:00 by the coauch-bus.


16th June Excurrusion

13:00 Start at ESSOR (a lunch box is provided for each participant in the coauch-bus)

14:00 KINTAIKYO bridge


18:30 Leave MIYAJIMA

19:00 Return to ESSOR


Kintaikyo bridge is an old style wooden multiple-arch bridge which is basically assembled without a nail. It is quite an artistic work. Early of this year it was rebuilt with the same technology.


Miyajima Island is one of the famous three beauties in Japan, Miyajima, Amano-Hashidate and Matsushima. There is a beautiful wooden building, ITSUKUSHIMA shrine, standing in the shore with its gallery like spreading the wings. A monument, a large shrine gate, is standing in the water when the tide is high. It has been a national treasure and selected as one of the world heritage. The shrine was originally developed and constructed about one thousand years ago by the governor of Japan at that time.




Guide for Authours (Reproduced from the web pages of Elsevier Publishing Co.)


Manuscript preparation


Manuscripts should be written in good English. They should be typed throughout with double line spacing and wide margins on numbered, single column pages.


(From the symposium organizer: text width of 160 mm and text height of 230 mm in a page, use the font ,Times New Roman, 12 pt, with single line spacing, for the conference record, )


The title page(s) should contain the article title, author(s) names and affiliations, the text of related footnotes and the text of the abstract. The author to whom the proofs should be sent must be indicated with her/his full postal address, telephone number, fax number and/or e-mail address. One to four classification codes (PACS-1996) and/or MSC) and up to six keywords of the author's choice should be given below the abstract.


Tables should be typed on separate sheets at the end of the manuscript. In addition to its serial number, each table should have a sufficiently detailed caption to explain the data displayed in it.


Figures should be numbered and their captions listed together at the end of the manuscript.


References in the text to other publications should numbered consecutively within square brackets and listed together at the end of the text.


Formulae in the manuscript should be clearly written or typed with particular consideration given to characters that maybe misinterpreted. Unusual symbols should be explained in pencil in the margin.





The publisher requires a set of good quality line figures and original photographs to produce the printed figures.


Line drawings should be original laser printer or plotter output or drawn in black India ink, with careful lettering, large enough to remain legible after reduction for printing.


Photographs should be originals, with somewhat more contrast than is required in the printed version. They should be un-mounted. The top side of a photograph should be marked if necessary.


Colour figures can be printed in colour when they are judged by the Editor to be essential to the presentation. The publisher and the author will each bear part of the extra costs involved. Further information concerning colour illustrations and the cost to the author is available from the publisher.



Text file guidelines


We can accept most word-processing formats (ideally Microsoft Word or WordPerfect). Please see the relevant Guide for Authors to check the style of the individual journal to which the manuscript is to be submitted, particularly the reference style. This means that fewer changes have to be made, which reduces the possibility of errors being introduced.


Most formatting codes are removed or replaced when we process your article so there is no need for you to use excessive layout styling.


Please do not use options such as automatic word breaking, justified layout, double columns or automatic paragraph numbering (especially for numbered references).


Do use bold face, italic, subscripts, superscripts, etc., as appropriate.


When preparing tables, if you are using a table grid, please use only one grid for each separate table and not a grid for each row. If no grid is being used, use tabs to align columns instead of spaces.


When you create your manuscript, please make sure it is in the following order:







     Main Text





     Figure Legends



Note: Do not import the Figures into the text file.



File formats (of artwork)


Elsevier recommend that ..., EPS ... formats are used for electronic artwork. MS Office files (Word, Powerpoint, Excel) are ....




Note: Virtually all common artwork creation software is capable of saving files in EPS format, this 'option' can normally be found under 'the 'Save As...' or 'Export...' commands in the 'File' menu.


For vector graphics EPS (Encapsulated PostScript) files are the preferred format as long as they are provided in accordance with some common rules:


- when they contain bitmap images, the bitmaps are of a good resolution

- when colour is involved, it should be encoded as RGB*

- they should always include an 8-bit preview/header at a resolution of 72dpi

- always include/embed fonts and only use the following in your artwork: Arial, Courier, Helvetica, Times, Symbol (see below)

- limit vertical space between parts of an illustration to what is necessary for visual clarity

- no data should be present outside the actual illustration area

- line weights should range from 0.35 pt to 1.5 pt



File naming (of artwork)


To enable Elsevier Science to easily identify author source files in terms of figure number and format please ensure this information is present in the filename. Some examples are given below:


       fig1.tif - figure 1 in TIFF format

       scheme10.eps - scheme10 in EPS format


Always ensure that the file extension is present to ensure quick and easy format identification.



Font information (of artwork)


To ensure that the final, published version (in print and online) matches your electronic file as closely as possible make sure that you only use the following fonts in the creation of your artwork:








If possible, ensure that you use only truetype fonts.


(From the symposium organizer: in Windows, True Type fonts are Arial, Courier New, Symbol, Times New Roman)


When your artwork contains non-Elsevier Science standard fonts, Elsevier Science will substitute these fonts to an Elsevier Science standard font, which may lead to problems such as missing symbols and overlapping type.



Sizing of artwork


The aim of Elsevier Science is to have a uniform look for all artwork contained in one article. It is important to be aware of the journal style as some of our publications have special instructions beyond the common guidelines given here.


- As a general rule the lettering on the artwork should have a finished, printed size of 7 pt for normal text and not smaller than 6 pt for subscript and superscript characters. Smaller lettering will yield hardly legible text. This is a rule-of-thumb rather than a strict rule. There are instances where other factors in the artwork. For example, tints and shadings dictate a finished size of perhaps 10 pt.


- When deciding on the size of a line art graphic, in addition to the lettering there are several other factors to assess. These all have a bearing on the reproducibility/readability of the final artwork. Tints and shadings have to be printable at finished size. All relevant detail in the illustration, the graph symbols (squares, triangles, circles, etc.) and a key to the diagram (to explain the explanation of the graph symbols used) must be discernible.


- Sizing halftones (photographs, micrographs, etc.) can normally give more problems than line art. It is at times difficult to know what an author is trying to emphasise on a photograph, so you can help us by identifying the important parts of the image for us, perhaps by highlighting areas on a photocopy. The best advice that we give to our graphics suppliers therefore is to not over-reduce halftones. They should pay attention to magnification factors or scale bars on the artwork and compare them with the details inside. If the set of artwork contains more than one halftone, again make sure that there is consistency in size between similar diagrams.


- Halftone/line art combinations are difficult to size, as factors for one may be detrimental for the other part. In these cases the author can help out by suggesting an appropriate final size for the combination.